We are CAW’s travel desk, dedicated to helping you plan business trips so you can travel expeditiously and comfortably.

Please follow these guidelines if you have an upcoming travel plan

• First thing first - Drop an email to your reporting manager (RM) and HR ([email protected]) in CC with travel details. Include the client's name, location, and start and end date of a business trip. Your manager must first approve the trip on that email.
• Once approved, please fill in the details of the trip on this Google form - https://docs.google.com/forms/d/e/1FAIpQLSfnubru_2wDRHmIQIkCzS1TzOf0XH8lWUPJr1ctvca39BwQpg/viewform. Please raise this request at least two weeks before the date of travel.
• It’s possible that you were asked to travel or your manager approved the travel on a shorter than two-week notice, and we might not be available to help you with the bookings in the time left before the travel date. In such cases, we request you to book the travel and lodging yourself, and we will ensure you are reimbursed on time. Just so the process is smooth, please submit your ticket invoice via this link - https://docs.google.com/forms/d/e/1FAIpQLSebwDepQWd6_J2ym0R8QSNctkI9_QkrPL808U-J0-Pq7WFAHw/viewform

What’s covered if the client location is outside Hyderabad

Air Travel

We will book your air tickets for a convenient time at the best price from the closest airport to your then city of residence and the client’s location.

Any alterations in the plan within 72 hours of departure must be promptly communicated with us and the reporting manager.

Lodging

We will book the accommodation as per the below-mentioned slabs.

If you book your lodging, please consider the above slabs.

If you bring your family member on the trip, we are happy to bear/reimburse their lodging expenses up to 10% of the extra cost.

Medical Emergency

In case of any medical emergency during the business trip, the organization’s insurance carrier will provide referral and support services.

What’s covered if the client location is Hyderabad

Fuel

If you travel to client locations within Hyderabad, you are eligible for fuel reimbursement of INR 8/km, based on the distance traveled. Distance to be considered: home to client location or office to client location, whichever is lesser.